Audio Staff
Training Example
POSTING A
PAYFILE
All financial activities do
not "take" or are reflected until we POST. Posting will:
* encumber funds for new orders
entered since last posting
* updates fund expenditures
* disencumbers funds
* prints fund activity summaries
so the company can maintain a paper trail
* enters invoice data into the
order record and vendor file
* updates the Payment History
file
* clears the Payfile
It is the policy to post every
working day. However, at the judgement of the person responsible for posting, one may
postpone for 1-2 days, usually not more. This may be because little or no financial
activity has occured, or we do not need any updated information for that day.
OVERVIEW OF STEPS
1) Record information in Acquisitions
Daily Log
2) Choose a Payfile
3) Choose & check printer
4) Enter a heading for the
printout
5) Confirm printout is correct
6) Record financial numbers in Acquisitions
Posting Log
STEP-BY-STEP PROCEDURES
1) Record date, initials and
10 items in Acquisitions Daily Log in Posting Notebook:
M> MANAGEMENT
information
I> INFORMATION about
the system
initials & password
F> FILE
information
S> SYSTEM status
Record first three numbers
asked for in Daily Log:
# Records In Order File
(Main)
# Records In Checkin File
# Records In Transaction File
(Note: compare Current #
available with Max Allowed for Orders and Check-ins. Alert supervisor when down to last
1000 order records and last 500 check-in records.)
Q> QUIT
Q> QUIT |
